Executive Administrative Assistant, Town of Hilton Head Island
The Town of Hilton Head Island is looking for a highly professional and proactive Executive Administrative Assistant to provide essential support to the Town Manager and Town Clerk. This role is key in ensuring efficient executive operations and maintaining strong communication with Town employees, Town Council, community members and other stakeholders.
As the Executive Administrative Assistant, you will perform a range of professional administrative tasks, including managing the Town Manager's calendar, handling public inquiries, coordinating travel arrangements, processing documentation, and supporting budget-related activities. Your organizational skills and professional demeanor will be vital in helping the Town's Executive Department operate smoothly.
Screen incoming calls for the Executive Department. Address public concerns and inquiries. Maintain the Town Manager’s calendar. Anticipate the Town Manager’s needs to ensure that all relevant information and materials are prepared for meetings. Process purchase orders, requisitions, and invoices. Coordinate travel arrangements.
Education and Experience: High school diploma or equivalent and three years of relevant experience in a high-level professional environment; or an equivalent combination of education and experience.
Demonstrated professionalism in communication and presentation, with strong organizational skills. Ability to anticipate the needs of executive leaders, ensuring effective preparation for meetings.
Proficiency in modern office procedures and software applications. Skilled in professional communication and phone etiquette. Ability to manage multiple tasks and deadlines with attention to detail and accuracy.
Click here to apply.