The Administrative Assistant performs a variety of administrative and secretarial work in support of the department including data entry and filing records. Answer phone and emails, screen calls and provide assistance to citizens and staff. Ensures the cleanliness of the office. Orders and maintains adequate office supplies for all department staff. Track all cases and record the current status in appropriate record keeping system. Scan and upload all case file documents to the Record Management System (RMS).

Assist police department and investigations with Commission on Accreditation for Law Enforcement Agencies (CALEA). Prepare case packets for general sessions court (GSC) arrests – ensure all documents, videos, audio files and photos are uploaded to ProDocs. Upload all juvenile packets to ProDocs and maintain a spreadsheet with juvenile stats. Prepare CIB for grand jury; pull case files from records in a timely manner, so they can be reviewed by a detective. Assist detectives in the preparation of case files and/or binders for upcoming trials.

Schedule detectives for prelims, training and other court appearances. Assist the solicitor’s office with locating items needed (documents, videos, photos, etc.) for cases. Collect and distribute department mail. Assist in the chief’s office/second floor reception desk as needed. Run criminal histories and Department of Motor Vehicles (DMV) records for the detectives. Assist with Freedom of Information Act (FOIA) requests as needed. Performs other duties as required.