The purpose of the class is to provide secretarial duties and Assistant Clerk of Court duties. The class is responsible for answering phones, maintaining files, preparing correspondence and serving as the Assistant Clerk of Court. The class works within broad policy and organizational guidelines, independently plans and implements projects; reports progress of major activities through periodic conferences and meetings. Reports to the Clerk of Court.

Prepares docket or calendar of cases; examines legal documents submitted to court for adherence to law or court procedures, prepares case folders, and posts, files or routes documents. Records case dispositions, court orders, and arrangement for payment of court fees; collects court fees or fines and records amounts collected. Maintains files; extracts and summarized information; provides information to internal or external agencies as required; coordinates with other staff, departments, or outside agencies. Answers phones and routes calls, answers questions, and takes messages.

Processes incoming and outgoing mail; routes to appropriate person or office. Prepares forms, letters, reports, purchase orders, and other forms or records and correspondence as required; notarizes forms and documents as required. Provides assistance to Municipal Judge and Clerk of Court as requested. Serves as back-up for the Clerk of Court as needed. Enters routine, technical and special data into department computer system and backs system up daily. Faxes and copies documents and monitors inventory. Greets, assists, and directs customers, clients or crew personnel