Provides administrative and clerical support for the Administration office (types, edits, proofreads correspondence, monitors deadlines and status of projects); Prepares and distributes meeting agendas, minutes and packets; Processes a variety of documentation within designated timeframes and per established procedures; Assists in the maintenance of electronic calendar/schedule of activities for Administration office and rental facilities for City; Compiles, monitors and updates City inventory, annually or as needed: forms, equipment, vehicles, uniforms and supplies;

Maintains file system of various files/records for the assigned area including electronic files; prepares files, organizes documentation, and files documents in designated order; conducts records maintenance activities in compliance with guidelines governing record retention. Maintains confidentiality of departmental documentation and issues. Ensures accurate and timely information flow between the Mayor, City Administrator, City Clerk, administration staff, elected officials and other city departments. Performs other related duties as required.

PERIPHERAL DUTIES: Responds to calls from the public by finding answers to questions and/or referring queries to appropriate department or city employees; follows-up to ensure issue has been appropriately addressed; Assists in website management; Performs notarization of documents as needed; Handles inbound and outbound mail; Serves as back-up to front-counter staff regarding payments and permits; Assists in the management of grants; Builds effective working relationships with elected officials, city leaders, department heads, community representatives, and other city staff.